Are you ready for Cuborette?

All GWS Cub Scouts are invited to attend the 'Dragon Training Academy' for a fun weekend of Dragon Trainers training.

You know how to train a dragon right, but do you know how dragon trainers are trained?

They go to the Dragon Training Academy, of course!

What is Cuborette?

GWS Cuborette is a weekend long camp for all Cub Scouts and Joey Scouts transitioning to Cubs, where you can meet other Cubs from all over Greater Western Sydney Region and have some fun and adventure completing lots of exciting activities!

Who can come?

Participants - The event is open to all Cub Scouts who are registered in the Cub Scout section or Joey Scouts aged 7 years & 9 months & transitioning into a Cub Scout Unit at the time of the event.  Joey Scouts over the age of 7 years & 9 months, are welcome to attend as part of a Cub Scout Unit. Parents are not required to attend with Joey Scouts.

Supporters - Scouts, Venturer Scouts, Rover Scouts, Leaders & Fellowship members are welcome to attend to help deliver this amazing adventure for our younger members, either as a line leader or service leader (see the section on staffing below.)

Activities

Cuborette will deliver some great activities! Adventurous Activities planned include both Rock and Water activities. These activities will be supervised by Scouts NSW qualified activity leaders.

Other activities will be supervised by Leaders of Youth and will be fun and exciting. They will encompass a range of areas from the environment, creative, social, construction and more.

Camping

Camping will be in Cuborette Units that are made up of Cub Scouts from within the District and from across the Greater Western Sydney Region. 

Cub Scouts will be camping with other Cub Scouts and Leaders for their usual Scout Unit, and will be joined with other Scout Units within the local District to form a Cuborette Unit of approx 36 Cub Scouts, 5 Leaders of Youth and 3 adult helpers, within the same units.

Each unit will be self sufficient and will be managed by a Unit Coordinator selected by the Cuborette Organising Team. The combined Cuborette Unit will only require one dining fly and camp kitchen set up. They will need to work together with the Unit Coordinator to work out the equipment, menu and food required, as to who will bring what.

Junior Service Leaders and Service Leaders will be camped in their own Sub-Camp and will be catered for from the Cuborette HQ.

Leader/Adult roles

Line Leader - Each Cuborette Unit will be supervised by 1 Unit Coordinator and 4 Leaders and will be supported by up to 3 adult helpers. Leaders and other adults will be allocated to Cuborette Units by the Cuborette Organising Team, once applications for the event close.

Service Leader - The leaders (in addition to the above), parents and adult supports will act as Service Leaders, helping to deliver activities, catering, first aid, admin, sites, logistics and providing general support to the event.

Approved Carers - youth members that require a full time carer will have an approved carer allocated to care & supervise their youth member at all times. Approved carers will not be allocated to any other roles (e.g. cooking or base activities) and will be surplus to the Leaders and adults assigned to a Cuborette Unit. 

Junior Service Leaders - will be supervised by Leaders of Youth and will help Service Leaders deliver Cuborette.

Catering

Catering for Units (Participants & Line Leaders) will be done in each Unit. Your Catering cost is not included in the event registration costs. Cuborette Units will need to work together and make their own arrangements for catering.

Service Leaders and Junior Service Leaders will be catered for through Cuborette HQ. *Please ensure that all dietary requirements are included on your e-permission form and that we receive these ASAP so that we can make sure we cater appropriately.

Membership Training & Requirements

All members must remain financial and registered within ScoutHub from the time applications close until the end of the event. 

All attendees over the age of 18 must be cleared by Scouts NSW to work with children and young people prior to the start of the camp. This includes any Leaders, Rovers, parent/adult helpers and Fellowship members, who must be registered in ScoutHub and have been accepted by the group prior to the event closing date.

All Adults attending the event (including Adult Helpers) must meet Scouts NSW Child Protection Requirements, including registration with Scouts NSW and having completed the Child Safe Scouting and WHS for Scouting online modules.

Arriving at Cuborette

It is preferred that trailers with camping equipement arrive on Friday night as vehicle and trailer movement on Saturday will be restricted, however arrival at Cuborette can either be Friday Night or Saturday Morning. This will be set by your Unit CoOrdinator & Leaders.

If you have a preference for some of your unit to arrive Friday night and for others to arrive on Saturday morning, this is possible, however, your Cuborette Unit leaders will advise of your options once applications have closed.

For those that arrive on Saturday morning, please note, Activities will start at 9am sharp on Saturday morning. 

Feeling Safe at Cuborette

Everyone in Scouts, youth and adults alike have the right to feel safe and be protected from abuse. No-one is allowed to threaten you, hurt you, or touch you in a way that makes you feel uncomfortable, unsafe, or afraid.

A Scout is respectful, and this applies to all interactions between all participants, youth and adults at Cuborette.

You do not have to deal with abuse on your own. If you feel unsafe, threatened, or you see/hear something that causes you concern, please speak to a Leader or Rover on an activity. Your concerns will be taken seriously. The information you provide will be shared with people who can support and protect you.

If you don’t know what to do – speak to someone at Cuborette HQ.

If, for any reason, you do not feel the concerns of this nature which you raised at Cuborette have been satisfactorily dealt with, please report your concerns directly to the Child Protection Team at the NSW State Office on 02 9735 9000 or via ChildProtection@nsw.scouts.com.au or your parents.

Payment & Refund Policy

All applications with a status of Submitted, Received or Accepted as of the closing date is considered as attending and must be paid for. 

No refunds will be offered for withdrawn applications after the closing date unless there are exceptional circumstances that will be considered by the Cuborette Organising Team. Withdrawals up to 3 weeks out from the start of the event will be entitled to a 50% refund. No refunds will be offered for withdrawn applications less than 2 weeks from the start of the event unless there are exceptional circumstances that may be considered by the Cuborette Organising Team.

Any refunds, if approved, will be subject to a $10 processing fee.

Event Cancellation Policy

While we are confident that we can and will deliver Cuborette 2025, we are subject to the restrictions placed on us by outside influences. In the event of having to cancel Cuborette 2025, we will refund all payments to participants, except for a $10 administration fee to cover costs incurred in planning the event.